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Pilot Evidence Sheet - Initial Pilot Cohort

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Purpose

This draft is a one-page operational sheet for tracking the pilot evidence model.

It works best as a shared spreadsheet or table with a few tabs rather than one long flat page.

Ground rules

Use existing systems where possible.
Keep reporting aggregate by default.
Track only metrics that will influence refine, pause, or scale decisions.
Do not add fields that no one will actually maintain.

Recommended tabs

Pilot overview
Workflow KPI tracker
Sampled case log
Support and learning log
Weekly action log

Pilot metadata

pilot name:
date range:
sponsor:
technical enablement lead:
participating teams:
target roles:
baseline window:
weekly review day:
survey tool:
evidence-sheet owner:

Target workflows

Role	Workflow	System of record	Owner	Baseline ready?	Workflow tag	Notes
Developer
QA/SDET
Architect
Product owner

Baseline-ready status

yes: comparable baseline is ready
partial: partial baseline exists, but interpretation will be cautious
no: no usable baseline, use early pilot weeks as directional baseline only

Workflow KPI tracker

KPI	Workflow	Data source	Cadence	Owner	Baseline	Current	Trend	Decision note
Target workflow median cycle time		issue tracker	weekly
Downstream rework rate		issue tracker / defects	weekly
Review burden		code review system	weekly
Guardrail exception count		exception log	weekly
Adoption quality score		sampled case review	weekly
Retrieval follow-up score		form or pulse	after learning events
Confidence calibration check		form plus sampled review	biweekly

Trend values

up
down
flat
mixed
unknown

Sampled case log

Week	Cases reviewed	Workflow mix	Good examples	Weak examples	Main pattern observed	Follow-up owner	Action needed

Support and learning log

Signal	Source	Cadence	Notes
Workshop attendance	attendance log	per session
Office-hours participation	enablement log	weekly
Manager coaching uptake	short manager pulse	biweekly
Peer review support uptake	checklist or sample review	biweekly

Weekly action log

Week	What improved	What got heavier	What needs support	What needs inspection	Refine / pause / scale note

Decision prompts

Are target workflows improving without obvious hidden rework?
Is verification quality holding where acceleration is increasing?
Are lower-oversight-readiness participants learning better habits or just moving faster?
Are managers and peers reinforcing the right behaviors?
What should be refined, paused, or scaled next?